Project Coordinator Agent

byHelmProject Delivery

The tactical layer that keeps projects moving.

Works with

Slack

Gmail

Google Calendar

Overview

The Project Coordinator keeps projects moving day to day: it keeps tasks and timelines current, routes incoming work into the right project, runs standups and status updates, and chases slipping deadlines. It works on your project data, reports in Slack, and escalates to a human when work stalls.

What it does

What it takes off your plate.

Task and timeline management

Keeps assignments, due dates, and kanban columns accurate, reassigns when owners are out, and splits oversized tasks into subtasks.

Work routing

Turns inbound emails, forms, and requests into structured tasks on the right project with the right owner and due date.

Standups and status

Posts daily standups and weekly client-ready updates from real project activity, and celebrates milestones in the channel.

Deadline chasing

Reminds owners before deadlines, chases slips, and escalates to the Project Manager or a human when work stalls.

Example tasks

Things you can hand it.

Post a daily standup to each project's Slack channel: what shipped yesterday, what's in flight, what's blocked.
Convert an inbound client request email into a task on the right project with the right owner.
Flag any task whose due date has passed without a status update.
Reassign a task when the current owner is out of office.
Summarize the last 7 days of a project into a client-ready weekly update.
Remind task owners 24 hours before a deadline.
Post a milestone celebration in the project channel when a milestone closes.
Create subtasks when a task is scoped too big, based on the task description.
Keep kanban columns accurate: move tasks forward when PRs are merged, tests pass, or client approvals land.
Triage new form submissions into the right project queue.
Draft a project kickoff plan from a signed SOW.

How it works

Connect once, then read Slack.

1
Connect
We set the agent up on your projects and connect the channels it should post to.
2
Coordinate
It keeps tasks and timelines current and routes new work to the right place.
3
Report
It posts standups and status updates to Slack and flags blockers.
4
Escalate
When work stalls past your nudge limit, it escalates to the Project Manager or a human.

Tiers

Start where you're comfortable.

Same agent, three levels of control. Moving up is a settings change, not a new setup.

QA

The agent reviews; your team acts.

Read-only access to your projects and tasks.
Flags slipping deadlines and stale tasks.
Standup and status drafts in Slack.

Managed

The agent drafts and creates, you approve client comms.

Everything in QA.
Creates and routes tasks, posts internal standups.
Client-facing updates wait for your approval.

Full

The agent runs the rituals; you set the limits.

Everything in Managed.
Runs standups and routing automatically.
Escalates stalled work after set nudges.

FAQ

Common questions.

What do I need to get started?

A Helm workspace with active projects and a Slack channel. Gmail and Google Calendar are optional for routing inbound work and scheduling.

How is this different from the Project Manager agent?

The Coordinator is tactical: daily standups, task routing, deadline chasing. The Project Manager is strategic: timelines, risk, budget, cross-project coordination. Most teams run both.

Can it post in Slack channels?

Yes. With Slack connected, it posts to channels it has been invited to and responds to mentions. Many teams give each active-project channel its own coordinator scope.

What happens when a task is overdue?

It nudges the owner, and after a configured number of nudges with no movement, it escalates to the Project Manager agent or a human lead. No silent task rot.

How do the tiers work?

QA flags and drafts. Managed creates tasks and posts internal standups. Full runs the rituals on a schedule. Moving up a tier is a settings change, not a new setup.