AI Project Coordinator
Manages project timelines, task assignments, status reporting, and team coordination.
An AI project coordinator is an autonomous agent that manages timelines, assigns tasks, posts status updates, and keeps teams aligned. In Helm, the project coordinator works across projects, tasks, and calendar, runs on Claude, and can operate in observe, suggest, or auto modes.
What an AI Project Coordinator owns.
Tune every dimension of how the agent works.
Roles, tools, autonomy, memory, schedules, budgets. Every agent ships with the same configuration surface.
Pre-built or custom roles
Start from a Project Manager, Account Manager, or other template. Or define a custom role with its own name, color, and defaults.
Scoped tool access
Enable specific tool groups (tasks, projects, billing, calendar, analytics, memory, and more). Toggle read or read-write per group. Add 300+ external integrations.
Three autonomy levels
Observe (watch silently), Suggest (draft and wait for approval), or Auto (execute directly). Flip levels as trust builds.
Per-channel autonomy override
A fully autonomous agent can still require approval on email. Rare in AI tools, essential for client-facing work.
Custom instructions and skills
Layer your own instructions on top of the role's defaults. Enable skill modules for domain expertise and house style.
Memory
Agents remember past decisions, scoped to workspace, account, or project. Searchable. Optional. Disable per agent.
Schedules
Run agents on a daily, weekly, or monthly cadence with a custom prompt. Output to Slack, in-app notifications, or a task comment.
Spending limits
Set a monthly USD cost cap per agent. Runs pause automatically when the budget is hit. Usage is tracked per run and per month.
Full audit trail
Every agent run is logged with the tools called, inputs, outputs, success/failure, tokens, and cost. Browse history per agent.
Lives inside the rest of the platform.
Same records your team uses. No separate database, no sync lag.
Plus the tools this agent reaches for.
Connected once at the workspace level. Scoped per agent with read or read+write.
Reach the agent where you work.
Four channels. Each with its own permissioning and autonomy override.
In-app chat
Open the chat panel in Helm and talk to the agent directly. Page context comes along for free.
Reachable on any mailbox the workspace has connected. Replies route back through the agent.
Slack
@mention in any channel the agent is invited to, or DM the workspace DM handler.
Scheduled runs
Runs on a daily, weekly, or monthly cadence. Output to Slack, notifications, or a task comment.
Real work this agent runs.
Three modes. Override per channel.
You pick how much the agent decides for itself. And you can be stricter on channels that face clients.
Real prompts. Real replies.
Questions about the Project Coordinator agent.
What's the difference between the Project Coordinator and the Project Manager agent?
The Coordinator is tactical: daily standups, task routing, deadline chasing, handoff coordination. The Project Manager is strategic: timelines, risk, blockers, cross-project coordination. Most workspaces use both: Coordinator on Auto for recurring rituals, PM on Suggest for decisions.
Can this agent create and assign tasks on its own?
Yes, with read-write access to Projects. Default autonomy is Suggest for external-facing comms, Auto for internal task creation and standups.
Can it post to Slack as the project channel bot?
Yes. Via the Slack integration, the agent can post to channels it's been invited to and respond to @mentions. Many workspaces give every active-project channel its own coordinator instance scoped to that project.
What happens when a task owner doesn't respond to nudges?
Configurable escalation: after N nudges, the agent notifies the Project Manager agent or a human lead. No silent task rot.
What plans include this agent?
Available on every plan. Slack/Gmail/Calendar integrations require Pro or Business.
Hire your AI Project Coordinator.
Included on every Helm workspace. Per-workspace pricing. No per-seat tax.